Meeting Minutes :: March 2012

General Membership Meeting Minutes

March 7, 2012

Off Campus meeting (at Suzanne Monson’s house) was called to order at 7:10 p.m. Dirk welcomed everyone and thanked him or her for coming, as all are eager to find out about the success of the auction and help with the writing of our auction thank you cards.

Auction Recap: Everyone was pleased with the success of the auction. It was an exciting night and everyone has been raving about how much fun the night was. The food was incredible, the students and volunteers worked really hard. We will have to all get together and discuss the things about the auction that worked and those that didn’t so next year our auction can be even more successful.

The auction brought in a whopping $47,500. Although rough numbers, currently our auction expenses to date are $17,000, for a net of $30,500. Of this money $4,500 has been designated for the Dublin Dollars group to use for their upcoming trip to Ireland to protect their equipment during their travels. This leaves $26,500 to basically give out in grants at the end of the year.

Misc. Finance Recap – The concession earnings are lower than last year although only slightly. The final numbers are still being tallied however each group/club that was eligible for winter concession funds will hopefully receive between $500-$700. A concession idea that came up was to look into a healthy food option like a protein bar or a couple pieces of fruit. These items would have to be low cost and usually last week to week if no sold. Fruit would have to be purchased the day of and may not be worth it.

Grant Requests – Information letters and grant applications will be distributed to Advisors, Coaches, student reps, and if at all possible parent reps. Johanna Phillips and Lane Loland will be key people to help us get the word out. The grant application will also be available on the website.

All clubs/groups will have 3 weeks to turn in their applications. These applications will have to detail how previous grant money, if received, was spent.

A suggestion was to get testimonials from those groups that received grant money in the past so we could post them on our website. It would also be a good idea to have all coaches, advisors etc. know exactly what the boosters has done the past year for their particular group so at the first parent meeting of the season they could include this information in their speech and encourage booster support and participation.

Misc. Committee Notes:

Website: Jane was going to see about listing the parent liaison/rep for each group on the website so other parents would know who to contact or if there was no rep than parents could volunteer. Another task of the parent reps would be to attend the first sport/group meeting of the season and talk about the boosters.

Ideas to increase Booster Membership and Support:

One of the concerns is that incoming freshman parents don’t know what the boosters is and in what ways we benefit the students and/or school. This needs to be made clear. Back to School Night is key to getting the word out. This event is mostly attended by the parents of incoming freshman. Our display must be big and clearly list how much $ we have given to student groups and what has been done with the money.

Another idea is to create a parents survival kit with helpful hints for the incoming freshman and we could guide parents to the booster site.

Next meeting: Wednesday, March 7, 2012